Co-Sponsor an Event with CLAS
Over the years, CLAS has co-sponsored conferences, performances, and events spearheaded by other departments and institutions both on- and off-campus. We are pleased to provide financial or administrative support for a limited number of activities each year. Organizations seeking support from CLAS should be aware of our co-sponsorship guidelines.
The Center for Latin American Studies is happy to consider providing co-sponsorship in the way of funding and/or the use of the CLAS Seminar Room to non-CLAS groups hosting events with a Latin American focus.
CLAS requires that a written proposal including a budget (if applicable) be submitted to clasevents [at] stanford.edu (subject: Co-sponsored%20event%20request) . A separate proposal must be presented for each event or activity. Please include the following in each proposal:
- Type of Event
- Proposed date and time
- Budget and amount requested (if applicable)
- CV or mini-bio of speaker
- Letter of recommendation from a Stanford faculty sponsor
Any co-sponsorship funding request must be proposed to CLAS at least four weeks in advance of the event in order to ensure that CLAS has enough time to review the request and process the transfer of funds.
Any co-sponsorship request that does not involve funding must be proposed to CLAS at least two weeks in advance of the event.
Groups receiving funding from CLAS must include the Center's name as a co-sponsor on all written or electronic publicity distributed in advance of the event.
Use of Bolivar House
Use of Bolivar House during the AY 2022-23 is limited. Please include in your proposal if you have a space for your event or would like to request the use of our conference room.
Publicity for Events
Working groups and non-CLAS groups or persons wishing to use Bolívar House for events supplementary to the established weekly CLAS lecture series (held at 1:30 p.m. each Friday) must arrange for their own publicity (flyers and email messages). Requests to disseminate information about the event via CLAS's weekly email update will be considered on a case-by-case basis. CLAS email updates are distributed each Monday during the academic year; therefore, information about events must be submitted to the CLAS Events and Communications Officer in advance, at the latest by Thursday of the prior week in which the event will be held.
Proposed Speakers for Weekly Lecture Series
Groups wishing to propose speakers for CLAS's weekly lecture series are welcome to do so. Proposals must be made in the quarter preceding the proposed lecture date.
Each event lead sponsor is responsible for the following event logistics:
- Creating publicity materials: flyer and ad submission to the Stanford Events Calendar (mentioning CLAS as a co-sponsor). Information about events must be submitted to CLAS Events and Communications Officer (clasevents [at] stanford.edu) at least two weeks in advance.
- Tracking of RSVPs if lead sponsor chooses to track reservations.
- Setting up and cleaning up Bolívar House Seminar room, if event is hosted at CLAS.
- Submit a brief report with photos that CLAS may use for publicity and reporting purposes, within 30 days after the event took place and no later than May 30th, whichever is first.
- Stay current and follow Stanford's Covid-19 policies, including any travel, visitors, and social and health protocols.
CLAS policies may be waived only under special circumstances and only at the discretion of the CLAS Director or Associate Director.
The Center for Latin American Studies promotes the expression of a diversity of views and opinions to ensure open academic discussion. However, it is within the discretion of the Director to ensure that the Center's activities are in keeping with the founding grant of the University, that mandates the promotion of "public welfare by exercising an influence in behalf of humanity" teaching "the great principles of government as derived from the inalienable rights of man to life, liberty, and the pursuit of happiness." The university code of conduct clearly states the imperative of "treating each community member fairly and with respect", preventing any form of harassment. Thus the Center will not endorse activities involving any form of racism and/or bigotry.