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Co-Sponsor an Event with CLAS

Co-Sponsored Activities

Over the years, CLAS has co-sponsored conferences, performances, and events spearheaded by other departments and institutions both on- and off-campus. We are pleased to provide financial or administrative support for a limited number of activities each year. Organizations seeking support from CLAS should be aware of our co-sponsorship guidelines.

Co-Sponsorship Requests

The Center for Latin American Studies is happy to consider providing co-sponsorship in the way of funding and/or the use of the CLAS Seminar Room to non-CLAS groups hosting events with a Latin American focus.

  • CLAS requires that a written proposal including a budget (if applicable) be submitted to Associate Director Elizabeth Sáenz-Ackermann. A separate proposal must be presented for each event or activity. Please include the following in each proposal:
  1. Type of Event
  2. Title
  3. Proposed date and time
  4. Description
  5. Budget and amount requested (if applicable)
  6. CV or mini-bio of speaker
  7. Letter of recommendation from faculty sponsor
  • Any co-sponsorship request from outside CLAS must be proposed to CLAS at least three weeks in advance of the event in order to ensure that CLAS has enough time to review the request and process the transfer of funds, if applicable.
     
  • In the winter and spring quarters, any co-sponsorship request from outside CLAS must be proposed to CLAS one month in advance of the event in order to ensure that CLAS has enough time to process the transfer of funds.
     
  • Any co-sponsorship request from outside CLAS that does not involve funding must be proposed to CLAS two weeks in advance of the event.
     
  • Groups receiving funding from CLAS must include the Center's name as a co-sponsor on all written or electronic publicity distributed in advance of the event.

Use of Bolivar House

After-hours use of Bolívar House is limited to events sponsored by CLAS and its working groups. Non-CLAS groups wishing to use the seminar room or grounds for events on evenings and weekends must seek prior approval from CLAS Director and must also be willing to pay a CLAS staff member to oversee building use during the event.

Publicity for Events

Working groups and non-CLAS groups or persons wishing to use Bolívar House for events supplementary to the established weekly CLAS lecture series (held at 12:30 p.m. each Friday) must arrange for their own publicity (flyers and email messages). Requests to disseminate information about the event via CLAS's weekly email update will be considered on a case-by-case basis. CLAS email updates are distributed each Monday during the academic year; therefore, information about events must be submitted to the CLAS Program Coordinator in advance, at the latest by Thursday of of the prior week in which the event will be held.

Proposed Speakers for Weekly Lecture Series

Groups wishing to propose speakers for CLAS's weekly lecture series are welcome to do so. Proposals must be made in the quarter preceding the proposed lecture date.

Co-Sponsor Responsibilities

Each event lead sponsor is responsible for the following event logistics:

1. Creating publicity materials: flyer and ad submission to the Stanford Events Calendar (mentioning CLAS as a co-sponsor).  Information about events must be submitted to CLAS Program Coordinator in advance of the Monday 12pm prior to the week in which the event will be held.

2. Tracking of RSVPs if lead sponsor chooses to track reservations. 

3. Ordering the event's food/refreshments (if providing food).

4. Setting up and cleaning up Bolívar House Seminar room and food area, if event is hosted at CLAS. 

CLAS policies can be waived only under special circumstances and only at the discretion of the CLAS Director or Associate Director.

 

The Center for Latin American Studies promotes the expression of a diversity of views and opinions to ensure open academic discussion. However, it is within the discretion of the Director to ensure that the Center's activities are in keeping with the founding grant of the University, that mandates the promotion of "public welfare by exercising an influence in behalf of humanity" teaching "the great principles of government as derived from the inalienable rights of man to life, liberty, and the pursuit of happiness." The university code of conduct clearly states the imperative of "treating each community member fairly and with respect", preventing any form of harassment. Thus the Center will not endorse activities involving any form of racism and/or bigotry.